Do you still send business emails from a free Gmail, Yahoo or Hotmail address? It works – but it does not build trust. A professional business email such as info@yourcompany.com tells customers that your business is real, established and serious.
Why a Professional Business Email Matters
- Trust: customers and suppliers take an email from your own domain more seriously.
- Brand: every email promotes your website and company name.
- Better delivery: with correct SPF, DKIM and DMARC records, your emails are less likely to land in spam.
- Control: when an employee leaves, you keep the mailbox and its history.
- Organisation: use separate addresses such as sales@, support@ and accounts@.
Business Email Options
Email with your hosting
Most hosting plans include email accounts with webmail and phone setup. This is the most cost-effective option for small businesses – our hosting packages include up to 15 email accounts.
Google Workspace or Microsoft 365
Paid per user per month, with large mailboxes, calendars and office tools. A good choice for teams that already work with Google or Microsoft apps.
How to Set It Up
- Register your domain name, if you do not have one yet.
- Choose email hosting or a business email provider.
- Create the addresses you need.
- Add the MX, SPF, DKIM and DMARC records to your domain.
- Connect the mailbox to your phone and computer.
- Move important contacts and old emails from your free account.
Tips for Using Business Email
- Add a professional signature with your name, role, phone and website.
- Use a forwarder from your old free address during the transition.
- Do not send bulk marketing from your main mailbox – it can hurt delivery.
Get Your Professional Business Email
We set up domains, hosting and professional business email – including the DNS records that keep your emails out of spam. See our hosting services and domain name registration, or contact us for help.