Email Signature Generator

Gmail (computer)

1. Press Copy signature above.
2. In Gmail click the ⚙ gear icon (top right) → See all settings.
3. On the General tab scroll down to Signature and click + Create new, give it a name.
4. Click in the signature box and paste (Ctrl + V, Mac: Cmd + V).
5. Below, choose it under Signature defaults for new emails and replies.
6. Scroll to the bottom and click Save Changes.

Outlook (desktop app)

1. Press Copy signature above.
2. In Outlook open File → Options → Mail → Signatures…
3. Click New, type a name and press OK.
4. Click in the edit box and paste (Ctrl + V).
5. Choose it for New messages and Replies/forwards, then click OK.

Outlook.com / Microsoft 365 (web)

1. Press Copy signature above.
2. Click the ⚙ gear icon → Account → Signatures.
3. Click + New signature, give it a name and paste into the box.
4. Select it as the default for new messages and replies, then click Save.

Apple Mail (Mac)

1. Press Copy signature above.
2. Open Mail → Settings → Signatures.
3. Click +, untick “Always match my default message font”.
4. Paste into the right-hand box and close the window.

iPhone / Android

1. Phone mail apps only support plain-text signatures.
2. Set it up on the computer version (Gmail or Outlook) – it is used for emails you send from the app too.

Icons are small images on our server, so they show in every email program. If the icons do not appear at first, click “Display images below” in the email – that happens only once per receiver.